Subject: Some important elements for the extraordinary Council meeting on 4th February 2026
From: "Susanne Have" <[email-masked]>
Date: Wed, 28 Jan 2026 13:05:42 +0200

Tähelepanu! Tegemist on välisvõrgust saabunud kirjaga.
Tundmatu saatja korral palume linke ja faile mitte avada.

To: Council List A and B1

Dear Councillors,

I would like to draw your attention to the following important elements for 
the extraordinary Council meeting on 4th February 2026. See also the 
<https://cept.org/documents/eco-council/92596/eco-26-01-_invitation-to-the-eco-council-extraordinary-web-meeting> 
Invitation for other details.

•           I note that current registrations for the meeting are below 
normal numbers and you are kindly encouraged to register in case you intend 
to participate. To cater for those not registered yet the deadline for 
registration has been extended to Monday 2 February 2026.

•           Participants should log in at least 10 min prior to the start of 
the meeting, so participants are present when we check the quorum at the 
beginning of the meeting. Participants should also avoid leaving the meeting 
temporarily, because in case a vote is required an additional “roll call” 
will be conducted beforehand.

•           In case a vote is required it will be based on the MeetingHub 
<https://wiki.cept.org/books/meetinghub/page/live-questions> Live question 
functionality. After the vote on the MeetingHub, a short coffee break will 
take place to verify the results and align the numeric result with the 
weighted voting in accordance with the contribution classes including 
abstentions.

•           If you provide a proxy to another country, please notify me and 
send a copy to Jaime Afonso ( <mailto:[email-masked]> 
[email-masked]), so this is registered well in advance of the 
meeting. The country that is given the proxy should make sure that it 
appoints an additional representative participating in the meeting to cast 
the vote. Please note that a participant can only cast one vote. The 
designated representative should register for the meeting as invited by 
chair.

•           In case of problems by logging in/speaking, hearing, please 
contact  <mailto:[email-masked]> [email-masked] by 
mail.

Please note again that the DEADLINE FOR REGISTRATION to the meeting has been 
extended to MONDAY 2 FEBRUARY 2026.

Dr Samuel Ritchie

Chair of Council

Susanne Have

Executive administrative officer

ECO  European Communications Office
Nyropsgade 37
1602 Copenhagen
Denmark

Telephone

+45 33 89 63 00

E-Mail / Teams

[email-masked]

Web-site

 <https://www.cept.org/eco> www.cept.org/eco

Follow us on LinkedIN   <https://www.linkedin.com/company/ceptorg>

This email and any attachments may be confidential and/or privileged. It is 
intended only for the recipient(s) stated above. If you receive this email 
by mistake, please return it without producing, distributing or retaining 
copies hereof.
GDPR information: we have updated our Privacy Policy, which explains what 
personal information we collect and use about individuals, what we do with 
it and why. Here is a link to our updated Privacy Policy: 
<https://www.cept.org/privacy/> https://www.cept.org/privacy/